See the Forest: Digital Asset Management (DAM) Sustainability
By Carol Thomas-Knipes, Director of Digital Asset Management, for the DAM Guru Program Blog
As technologists, especially in digital asset management (DAM), we often work in feature-rich systems. One system can do a lot and be utilized for multiple purposes. That flexibility and the capability to be a content hub is one of the reasons DAMs have become desired systems in the enterprise.
When implementing digital asset management solutions, we gather requirements, assess our focus technologies, align requirements to capabilities, then go to our tech to build. But, we are in a unique position to take a step back from just feature-function and problem-solving. To see the forest for the trees as it were. To create solutions that are not just purpose-built, but have a sustainable purpose. An ecosystem, not just a shrub.
Here are 6 tips for DAM Sustainability to keep you out of the weeds:
- Make sure you can always clearly answer these two questions: “What problems are we trying to solve?” and “What will success look like?”. Keeping these questions front-of-mind will keep you focused on building a DAM solution with a solid purpose.
- Don’t ignore processes, content, and data outside of the departments that will use the digital asset management system (DAM). An essential component of DAM sustainability is connecting with people in those departments who can assist you in understanding how the DAM could or will touch their worlds.
- Define content providers and consumers of the DAM, including people, systems, and processes. Map them out in detail (e.g. using brief surveys and interviews). Again, branch out. There are likely overlaps and inefficiencies to uncover that are being felt. Improving those processes (if you can) as part of your solution ecosystem will make the solution stronger.
- A caveat to #3, if it’s not broken, don’t fix it. Shoe-horning a solution where one is not needed does not add value. Pick your battles wisely.
- Let the technology inspire you not box you. Many parts of the solution will NOT involve tech. Exposing non-technical issues and solving them in the context of the DAM project can increase its value in the business.
- Go back to #1. When you are about to roll out, remember “What will success look like?” equals “What’s in it for me?”. Define and communicate the solution’s purpose, but also tailor the message to all levels. Not just future users, but stakeholders, financial sponsors and the business as a whole. Then check-in regularly to verify value is being realized and felt. Pivot your message, and perhaps solution priorities if needed.